Getting Started

To get started, simply add John Done to your call.

Setup

John Done needs to know your phone number so that he recognizes you when you call.

  • First, sign in with Google. You will automatically be redirected to your profile.
  • Next, enter your phone number on the profile page and click "Update."
  • Finally, update your choice for "Voice Assistant Enabled."
    • If set to "yes," you can speak to John Done on your calls, and he will answer.
    • If set to "no," he will listen silently instead.
    • John Done will follow up via email after your call in either case.
  • Now you're ready to dial in.

Dialing In

To get started, simply add John Done as a contact or dial him at (202) 852-5418.

Next, create a conference call with your contact:

  • Tap Add Call.
  • Dial your contact.
  • Tap Merge Calls.

We recommend always phoning John Done before your contact so that he doesn't miss any of the conversation. After you hang up, check your dashboard.


Dashboard

When your call is finished, you can find a record of it in your dashboard and in your email.


Email Follow Up

John Done recognizes your phone number when you dial him and will automatically follow up via email after your call.

The follow up email includes the following:

  • General information about the call, such as length
  • Any notes John Done took during the call (currently requires the voice assistant to be enabled)
  • A transcript of your call
  • A recording of your call as an attachment

Waking John Done

If you have enabled the voice assistant, you can ask John Done for help when you're on a call with him. Just remember to say “John Done” first.

You can say his name and wait for him to respond. For example:

“John Done”
“Yes?”
“Start a time box.”

Or just ask for what you need, saying his name first:

“John Done, start a time box for 5 minutes.”

If you’re worried that he has stopped listening:

“John Done, are you there?”

Time Boxes

Time boxing—setting a timer for the discussion of a particular topic—can be a best practice in some meetings to help keep them on track. Try it:

“John Done, start a time box.”

This feature currently requires enabling the voice assistant.


Taking Notes

John Done can record decisions or take down reminders for you:

“John Done, take a note.”

(He will let you know when he is ready.)

Once you hang up, he will email you a summary of the call, including any notes you have asked him to take.

This feature currently requires enabling the voice assistant.


Calendar Integration

When you’re ready to schedule a follow-up call, John Done can check your calendar for any date that he has overheard. For example, your colleague might say this:

“How about next Thursday?”

You can ask John Done:

“John Done, am I free then?”

When you settle on a time, he can add the meeting to your calendar for you:

“John Done, add that to my calendar.”

This feature currently requires enabling the voice assistant.


Getting Help

John Done can offer tips on working with him:

“John Done, what can you do?”

This feature currently requires enabling the voice assistant.

If you need more help, please email help@johndone.ai so his human handlers can take over.